I had requested that this proposal be placed on the June Council Agenda on May 24th in accordance with the Rules of Procedure for Council Meetings. At the time of my request, I was not aware that an action item to move ahead with Phase 2 of the City Hall decision would be on the Agenda. The City Manager denied the request based on her opinion that the request did not meet the approval criteria. That approval criteria in part considers whether the request would have “broad public interest”.
I would submit that the advantages of this option compared to what the City has proposed to date with its 30% design presentation and associated construction and debt financing costs would most certainly have broad public interest.
As you review the details of this option, it becomes readily apparent it exceeds several important categories that citizens would be interested in, including more office space (+569 sq. ft.), faster construction time, dedicated office space for an EVC command center in the PD and greater energy efficiency and operating costs through using the cost savings to install solar roof panels.
Using the City’s existing 30% construction design costs and proposed debt financing costs, it is possible to project approximate total project cost savings with this option without having to pay City consultants an additional $431,411 to get tighter figures. Depending on how much of the proposed site built construction project contingency is needed, total project cost savings could be between $1.5 and $2.2 million dollars.
I would remind you that the Manzanita Listens survey revealed that cost was the single most important consideration mentioned by citizens in the construction of a new City Hall facility. There is no question as the cost effectiveness of building modular for this project. The only question is how great will the cost savings be.
I would ask that the Council consider tabling the Phase 2 decision and schedule a workshop in the next 2-3 weeks in order that Mr. O’Brien can answer your and citizen questions on this option. Your actions on Wednesday will signal whether you agree that this option holds no public interest and is not worthy of a pause to consider. I would also suggest that not spending the time to investigate this option complicates the already politically challenging decision that you will have to soon make on submitting this matter to the voters or proceeding with a Full Faith and Credit loan.
As this is my public testimony on Agenda item B under Old Business, please make sure that it is included as part of the public record for the June 7th meeting.
Thank you,
Randy Kugler
Mayor Simmons and Council Members,
On behalf of Blazer Industries and Pacific Mobile Structures, I am presenting a new build City Hall option for your community to consider. This option will meet or exceed your goals of a City Hall that is durable, adaptable, functional, and efficient. It will be designed with an eye to your unique coastal conditions and highlight the value that your citizens place on environmental sustainability. most importantly, it will be built at a cost that citizens can be confident represents the most value for their investment.
What is Modular Construction?
Modular is a method of construction in which a building is built in pieces or “modules” at an offsite location, in a controlled environment and then delivered and assembled for completion on
site. Modular buildings follow the same building code as site-built structures and must be engineered by a licensed engineer and submitted, inspected, and approved by the State agency in
which the building will be located.
Who’s your Modular Team?
Blazer Industries is the largest commercial modular building manufacturer in the Pacific Northwest. We are a family-owned business located in Aumsville., Oregon and have completed over 19,000 projects during the 43 years we have been in operation. Pacific Mobile Structures has been a PNW family-owned business for 40 years. We are the largest regional dealer for mobile-modular space. Our Modular Construction process allows Pacific Mobile to standout of the competition with our turnkey approach to taking care of our customers. Pacific Mobile has the KCDA Contract for Mobile Modular Space which allows State and City Municipalities to purchase through a competitively bided contract.
What are the Advantages of Modular Construction versus Site Built Construction?
Shorter Construction Schedules. Factory construction happens simultaneously with site prep and foundation work. Get your City Hall 30-50% faster than site built.
Top notch materials built to Code. Modular buildings use the same architect specified materials and are required to meet or exceed the same building codes as site-built structures.
Less material wastes. Building in a factory-controlled environment better manages inventory cost.
Better quality control. In house design and production help designers, engineers, and builders head off problems early. Construction takes place in a factory-controlled environment where building materials and construction are protected from changing weather conditions.
Less site disruption. Shorter construction time decreases construction traffic and noise for surrounding neighborhoods.
Cost
Because of all of the advantages of using modular construction for a public facility, the City can use the substantial project savings for other needed community projects.
Why Have a Separate City Hall and Police Building?
It is quite common to have separate Police facilities outside of a City Hall in Oregon and there are several practical reasons for this. Each Police Department are mandated to provide for a secure Law Enforcement Data (LEDS) terminal that can only be accessible to certified individuals. Most City Hall employees have no reason for access to LEDS and are therefore not certified. A separate building affords greater security for required evidence storage involving
police seizures of items to be submitted in Court cases. A Police Department also needs a secure armory for storage of weapons and ammunition that is only accessible to certified personnel.
Should a single building for both City Hall and Police be desired, this can be done and will most likely result in less project cost.
Warranty of Our Buildings
Attached is our building warranty which is an industry leading 2-year limited warranty on all our buildings.
Upgrades Included in Our Proposal
Timbered entry canopies, natural river rock wainscot on all sides of the current building designs to give the coastal look. Upgraded 26 gauge standing seam metal roofing on all buildings.
Energy Efficient Operation of Your Buildings
Our buildings are required to meet Oregon’s energy code requirements for insulation, equipment, lighting, and windows.
Solar Capability
Our factory will include a Stub up and down with ¾ in. conduit from the panel for future Solar panels.
Included in this proposal are the KCDA price proposals, building plans and elevations, flooring in-fill plans, building specifications on what we are including and our scope of work form showing the responsibilities of Pacific Mobile and the City of Manzanita. Once we receive the civil drawings, we can then give you an estimate on the sitework potion of your project.
In conclusion, Pacific Mobile Structures and Blazer Industries are prepared to deliver your new City Hall and Police facilities which will meet or exceed all current Code requirements required of site-built construction. Our proposal will provide the City with more space at less total project cost including less financing debt. Also, our construction timeline allows employees and citizens to make use of their new facilities months earlier than a site-built project saving rental costs on meeting facilities and allowing the City to focus on other community priorities.
Sincerely,
Mike O’Brien
VP of Sales
